How to manage an office relocation
An office relocation is a lot of effort for everyone in the company: employers, employees, employees’ family members, and even your customers. Organization and communication are key when it comes to moving; this guide will help you and your company relocate.
Search for your new office
Know your requirements, and once you have decided on them, look for an office that delivers. Your move has to be worthwhile; it should not be a stop on the way to another office that suits the key features you need right now.
You may want to ask the following questions when deciding on your new office space:
1. Where do you want your business to move to?
2. How much space do you need?
3. What is the type of lease you want?
4. What is the lease length you want?
5. What are the key features of the office you desire?
6. How much are you willing to spend?
Once you have the above questions answered, it’s time to start your search. Luckily, there are many offices to choose from, especially if you are heading to London – the UK’s capital. A great idea is to look at mid-size offices to rent in London from The Workplace Company. Such places help businesses move by offering to manage your office relocation. This can be a huge weight off your shoulders.
Have an office move team
Putting a team of people together can help keep the move on time and on budget. The people who make up this team are in charge of organizing transport, moving times and dates, ensuring the furniture and equipment arrive safely, and making decisions on the day. You will want to put a project leader in charge of the moving process.
Start the moving process as early as possible
Find an office before you really need the new space, get contracts signed as soon as possible, book your movers well before the moving date, and be sure to warn your employees and customers well in advance – this will impact them, too. By warning your employees, you can allow them time to set up within their homes so that they can continue working; customers and clients will also expect any delays in communication if they know you are busy moving from A to B.
Seek legal advice
Do not sign any lease agreements without legal representation. Your business should have a property solicitor, who will negotiate the details of the legal document so that your business understands any possible liabilities and what you are responsible for.
Your business will have responsibilities, and it is crucial you know what these are. A property solicitor will go through the final document with you before you sign, avoiding any legal issues that may arise later on.
Take advantage of the move
Does your business have a lot of old files you’ve pushed to the back of cupboards? Do you have old equipment like computers and chairs that should have been recycled long ago? Moving office is a great excuse to de-clutter and start afresh.
You will have sensitive documents that you will not want to throw away. A secure storage solution is the best place for you to store these documents, or if you have the time, money and resources, you should have these documents digitalized for increased security.