7 tips for improving personal efficiency
Every day, we see people who seem to have time for everything in the world. They are good at their job (https://anywhere.epam.com/en), travel a lot, and devote time to their family. How do they do it? In this article, we offer brief tips to help you increase your efficiency.
1. Tackle tasks starting with the hardest and moving to the easiest
Morning is considered by many to be the most productive time. Soon after waking up, we feel refreshed and have energy. The late afternoon, on the other hand, can bring an energy slump, with decreasing motivation. As a result, carrying out your highest priority and complex tasks in the first half of the day can help ensure maximum productivity and reduce internal resistance and procrastination.
2. Divide large tasks into smaller ones
Often we put things off until later, and sacrifice efficiency, because the task seems too large or difficult. If you start to feel overwhelmed by a reluctance to perform a task, break it down into simple steps. If you need to prepare for an interview (https://anywhere.epam.com/en/blog/full-stack-developer-interview-questions) and provide detailed answers to 15 questions — that may sound difficult. If so, don’t try to do it all at once. Instead, divide the task over several days. Perhaps you’ll answer 3-5 questions each day. The job doesn’t sound so scary now, does it?
3. Always write things down
Start or end your day by making notes on a piece of paper or electronically. Doing so will identify what you need to accomplish, and help you prioritize tasks and stick to your plan. You will also reduce the feeling of anxiety caused by thoughts of numerous unfinished tasks, and manage the concern that you do not have time for anything. Remember, it’s important to be realistic. Don’t include too many things on the list; focus only on those you have time to complete. Otherwise, you run the risk of becoming frustrated, which can negatively affect productivity.
4. Avoid multitasking
Multitasking does not really mean performing multiple tasks at the same time. Instead, it generally refers to quickly switching between tasks. This is not the best approach if you want to be productive, since studies have shown that it decreases both efficiency and performance. Focus on one task and stick with it until you’re done. This will help you be more productive while remaining calmer and more focused.
5. Turn off notifications while you work
Today we are surrounded by many competing demands on our time, including a large number of distractions that undercut productivity. To keep your focus on the workflow, it’s best to turn off all notifications. If this is not possible, then leave only the most important ones. By minimizing distractions, you greatly increase your effectiveness.
6. Set aside time to check social media
Social networks, instant messengers, and email can consume a lot of time. Instead of checking them every half hour, or every time you hear an alert, set aside a specific period of time for this. You may decide to check them once in the morning and again during one block of time in the afternoon. If possible, avoid surfing on weekends or in the evenings. This will allow you to relax more easily and efficiently, reduce feelings of anxiety, and dedicate more time to yourself and your family.
7. Don’t forget to reward yourself
Reward yourself for your accomplishments. Once you complete a difficult task or project, or get promoted, don’t forget to give yourself a treat. The treat can be a long-awaited purchase, a trip, or even something small that will please you. This will motivate you to be even more efficient in the future.
In today’s world, with so much going on at all times, it is increasingly difficult to maintain focus and personal effectiveness. It is possible to do so, however, by following a few simple rules. Remember, though, that we are only human and can’t sustain machine-like efficiency at all times. Do not blame yourself if you slip up a bit, but try to return to your target level of productivity as quickly as you can. And don’t forget to praise yourself and get some good rest, while maintaining a healthy balance between work and your personal life.