Managing your building is one of the most complex parts of running a business. If a property is not running smoothly, your customers will notice, and they may start to notice other problems as well. Your facility management software will help you keep your real estate running smoothly and save you time so that you can focus on what matters most: providing your customers with the best experience possible.

This article will provide you with some of the most common questions and answers when it comes to facility management software so that you can make an informed decision about which software will best fit your needs.

What Is Facility Management Software?

Facility management software (sometimes called FM software) allows building managers and other facility staff to keep track of their building’s maintenance and operational needs. It enables them to track maintenance requests and assign them to the right team members.

Does It Take Long to Implement Facility Management Software?

Implementation varies from a few months to well over a year based on the number of facilities undergoing digital transformation. The company’s existing data integrity, the resources available to devote to the project, and the speed at which your own staff can learn the system will all influence the time it takes to get you up and running. Avoid vendors who provide you with estimates that differ significantly from the others you have received or which you feel are unrealistic.

What Are the Benefits of Using Facility Management Software?

Facility Management software is an application designed to assist organizations in managing their facilities. The system helps companies to track their buildings, ensure property security, streamline maintenance, and repair operations, increase building efficiency and more. Using this software supported by a mobile app can better manage your facilities with more efficiency, as well as make it more cost-effective. It improves communication between facilities, managers, teams, and tenants, such as maintenance and cleaning services, and can manage multiple locations from a single dashboard. It’s a win-win solution for all parties involved.

What Sectors Can Use Facility Management Software?

Facility management systems can be used in different real estate sectors. For instance, they are widely used in the commercial real estate, industrial or logistics facilities. However, the benefits of facility management software can be easily used in other industries such as healthcare (e.g., hospitals, nursing homes), construction, manufacturing, retail, or education. It is advisable to seek out a vendor with extensive experience in a wide range of building types. 

Are The Facility Management Solutions Web-Based or Installed?

In most cases, facility management software solutions are cloud-based (also called Software as a Service, or SaaS). They are hosted and maintained by the vendor using their own hardware in their own facilities. This means that the solution is accessible on the Internet through either a website or a mobile app. In most cases, Internet-based solutions provide greater support and are less expensive.

Is Cloud-Based Facility Management Software Safe and Secure?

Certain FM software users might prefer their data to be on their own servers because they feel their data will be more secure there. But no worries! Data is securely stored in the cloud for most CMMS providers, ensuring high security standards. Make sure that vendors can provide you with their security certificates and proof that they perform regular security audits of their solution.

What Is the Main Benefit Of Cloud-Based Facility Management Software?

No need to mention how beneficial are cloud-based facility management software which provides an accessible database via a smartphone or tablet and can be accessed virtually anywhere, at any time, and from any device. Remote access becomes increasingly important as our workforce becomes more mobile and dynamic, making people rely less on paper data. COVID-19 was a good example of how remote access to data and the ability to work online were crucial during the pandemic. 

Which Facility Management Software Features Are the Most Important?

We cannot give you one answer to that question. It is important to have some idea of what you want to know before asking this question. That’s why you should define your goals for your facilities management solution before you even start your research. The best FM platforms offer a flexible tool set and flexibility. Here are some of the most useful features of facility management software:

  • Mobile reactive maintenance and work order management,
  • Asset and equipment management
  • Planned and preventive maintenance
  • Space and inventory management
  • Vendor management
  • Property Surveys and Audits
  • Reporting and analytics

It’s important to understand the software vendors’ offerings – you may find a module you want to include on your wish list or technology that the platform integrates, such as IoT sensors or BIM. Additionally, make sure that the platform can be integrated with other systems your company uses.

Final Thoughts

Managing a complex facility or a huge portfolio of properties is challenging. With so many moving parts and many processes in buildings, it can be difficult to keep everything running smoothly. That’s where FM software comes in. It provides digital tools to help facility managers run their buildings better, faster.

Are you interested in a facility management system? Are there any other questions you would like to ask?

Get the most out of our facility management platform – Singu FM – by contacting Velis Real Estate Tech to have a free consultation with one of our experts. 

Singu FM is a cloud-based and secure software platform built for facility, property, and asset management of the commercial and industrial real estate. It is specifically designed to add more value to the property as well as to its tenants and owners.

Take a look at this video to understand how Singu FM works: