June 28, 2022

Laura Burnett

What to do if you receive a chargeback


If you receive a chargeback, don’t panic. Chargebacks are more common than you might think, and there are a few steps you can take to resolve the issue. Keep reading to find out what to do if you receive a chargeback.

What are chargebacks?

A chargeback is a disputed credit card transaction. The chargeback process is initiated by the cardholder, which disputes a charge with the card issuer. The issuer then investigates the dispute and makes a decision. If the issuer decides in the cardholder’s favor, the chargeback is reversed, and the funds are returned to the cardholder. Chargebacks can be initiated for a variety of reasons, including a purchase not being authorized by the cardholder, not being delivered as promised, not being of the quality expected, being fraudulent, or being a billing error.

Successfully managing chargebacks is possible. First, make sure that all of your billing information is accurate and up-to-date. You need to also clearly state any refund policies on your website or in your Terms and Conditions. Next, use secure payment processing methods, such as through a payment gateway or processor. Lastly, respond promptly to customer inquiries and complaints.

How do you dispute a chargeback?

If you do receive a chargeback, there are several steps you can take to dispute it. When you receive a chargeback notification, you will have to respond within a set amount of time, so you need to gather all relevant documentation. This should include copies of order forms, product descriptions, delivery confirmation receipts, etc. Next, contact your acquiring bank. Your bank will work with you and the issuing bank to try and resolve the issue. Finally, file a formal response. If the case goes to arbitration, you will need to file a formal response detailing your case. Chargebacks can be costly and time-consuming for merchants, but by following these tips, they can successfully manage them.

What businesses are affected by chargebacks?

Chargebacks can impact any industry where customers can make purchases with cards. However, some industries are more likely to experience chargebacks than others. The most common chargeback-affected industries are e-commerce, travel, dining, entertainment, and retail. In the e-commerce industry, online merchants are particularly vulnerable to chargebacks, as customers can easily dispute transactions without speaking to a representative. In addition, many customers are unaware of their rights regarding chargebacks, which can lead to illegitimate disputes.

In the travel industry, travelers are often targeted by scammers, and with chargebacks, it’s easy for them to get their money back. Additionally, many airlines and hotels assess a fee for chargebacks, so customers are less likely to dispute a charge if they know they’ll have to pay the penalty. In the dining industry, customers often dispute charges for food they claim they didn’t order or didn’t receive. Restaurants are often hit with chargebacks, especially if they don’t have a card reader that verifies the customer’s identity.

In the entertainment industry, customers often dispute charges for movies, concerts, and other entertainment events they claim they didn’t enjoy. This can be a particular problem for small businesses that can’t afford to absorb the cost of chargebacks. Lastly, in the retail industry, retailers are often the target of chargebacks because customers can dispute a charge without having to provide any evidence. In addition, retailers often have a higher rate of card-not-present transactions, which are more susceptible to chargebacks.


When a chargeback is received, it is important to take action and dispute the chargeback as soon as possible. The sooner the dispute is filed, the more likely it is that the chargeback will be overturned. Filing a dispute also helps to protect the merchant’s credit history and reputation.