Research suggests during a conference call, 33% of the call is wasted on distractions and interruptions.
If you’ve experienced something similar, you may want to learn how you can make your calls more productive. After all, every minute you save is a minute you can put towards growing your business.
This post will teach you how to make conference calls more productive. If you hate long, drawn-out conference calls, you’ll soon learn how to eliminate this problem from your life.
1. Have a Plan
If you want your conference calls to be productive, you need to create a plan for the call, before it takes place.
When creating a plan, you want to clarify the following:
- Who needs to attend the call
- How long the call will last
- What will be discussed during the call
- Outcomes you want to achieve as a result of the call
If you can answer the above questions, you can prevent a situation where the conversation might get derailed. This then allows you to improve the efficiency and effectiveness of your calls, as you can cover a lot of ground in a relatively short amount of time.
2. Check Your Network Connection
If your internet connection drops out during a call, you’ll need to wait around until the connection is optimal. Thus, you can improve the productivity of your calls by ensuring you have a reliable internet connection.
Consider running a few test calls so you can observe the quality of your connection. If you’re using a wireless connection, and you get poor results, think about switching to a wired connection. If you get poor results, even when you have a wired connection, then consider upgrading your internet plan.
Keep in mind that an old computer can also impact the quality of your conference calls. So, if you’ve taken all the steps mentioned, and call quality is still low, think about upgrading your computer.
3. Use a Premium Solution
Using a company that offers premium conference call services is the best way to ensure productive calls.
This is because premium providers invest a lot of money in their software and network infrastructure. This then reduces server downtime, and any lag you might experience during a call.
If you use a premium company, you also get access to the latest features available in the world of conference calls. Such features might include the ability to record calls, or the option to have a large number of people on the call at any given moment.
Do You Know How to Make Conference Calls Productive?
You should now understand how to make conference calls more productive.
At the end of each call, you should document what went well and what you could improve. You could then use these notes to improve the quality of your next call.
The improvements might be small at first, but these little changes will compound over time. Do this consistently, and you’ll soon be renowned for your ability to host productive conference calls.
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