An office move is a complex process that requires careful preparation and a reliable partner who will ensure the safety of the property and minimize downtime in the company’s work. Choosing the right transport service plays a key role, because not only the safety of the equipment depends on it, but also the speed of business adaptation to a new location. If you want to choose a reliable Boston moving company, this article will help you find out what to pay attention to.
MORE NEWS: Phoenix bucket list: 25 things you must do
How Should an Office Move Take Place?
An office move is a rather troublesome procedure that requires some preparation. It can be made much easier by following some simple rules. Below we will look at how the office move process should proceed from a technical point of view. But, in addition to this, do not forget about other aspects, in particular, organize timely notification of all regulatory authorities and contractors about the change of address, conclude new contracts with communication service providers, etc.
Choose The Time of The Move
Initially, it is necessary to plan the date and time of moving to a new location. It is advisable to choose the end of the working week for this, at this time there are usually not so many clients, which will greatly facilitate the process of changing premises. In addition, the upcoming weekend will allow you to calmly prepare workplaces for the start of workdays.
As for the time to prepare for the move, the type of activity of the company and the number of its employees play a large role in this matter. On average, it takes about two weeks to resolve all organizational issues, prepare documents, and transport materials. Although in some cases the office move can be carried out in a shorter time frame.
Prepare Documents And Pack Everything You Need
Having decided on the date, you need to sort out the archives and documents. Organizing papers takes a lot of time, so you need to do it as early as possible.
Next, you should prepare everything you need to work in the new office for transportation. To do this, you need to empty the furniture of its contents and start packing it. It is imperative to select appropriate packaging for each type of cargo. It is advisable to compact fragile, easily breakable items with soft materials and only then pack them in boxes.
It is recommended to pack decorative paper elements, paintings, and other art objects in boxes made of wood or thick cardboard. During the packing process, it is necessary to add soft filler to the boxes: sawdust, foam balls, and raffia.
When preparing for an office move, special attention should be paid to computers and office equipment. If possible, it should be put in the original packaging, but if there is none, use thick boxes and additionally insure the cargo with foam. Elements with liquid fillers should be packed separately, having previously sealed them tightly.
Furniture during an office move is packed, having emptied its contents. Glass elements are supplemented with soft materials, and sliding and opening structures are fixed with tape. Disassemblable models are transported, having separately packed all the parts.
Use the Services of Professionals
You can significantly reduce the time of moving, and at the same time protect the cargo, by contacting the services of specialists. Experienced professionals will organize a turnkey process, taking into account every little detail. They will independently dismantle and pack furniture and equipment, and organize loading and unloading operations. In addition, they can carry out the installation and placement of equipment in a new place.
What to Consider When Choosing a Company For Moving?
Organizing an office move requires responsible preparation, but the lack of skills and experience can pose a threat to the safety of corporate property. In such cases, it is better to trust moving companies that have qualified movers, furniture assemblers, packers, the necessary equipment, packaging materials, and specialized trucks. When choosing such a company, it is recommended to pay attention to the following aspects:
- The company has experience in providing this type of service on a regular basis.
The principles of transporting the property of organizations and enterprises differ from the transportation of personal belongings and other goods removed from apartments, summer cottages, and private houses.
- The company has everything you need to organize cargo transportation.
Request information about the current state of the vehicle fleet, the availability of full-time movers, their level of training and experience, as well as a list of the packaging materials, tools, and equipment used.
- The company managers understand your technical assignment.
Make sure that you speak the same language with the managers and that they are ready to solve the task you have set. Also, pay attention to the punctuality of the employees, their desire to comply with the agreements reached, and the speed and quality of response to your requests. Rest assured: if the company has a well-developed system of communication with clients, then they provide services at the proper level. One such moving company in Boston is Paradise Moving & Storage Inc.
- Prices for services are at the market average.
If, when comparing commercial offers from 4-6 companies, it turns out that the cost of services of one of the companies is significantly lower than that of competitors, be wary. The price offer, as a rule, consists of three main factors:
- work of a team of loaders, a driver, and other specialists;
- types and quantity of packaging materials;
- rent of specialized vehicles.
Gently ask the applicants for a breakdown of services and compare their offers separately for each of the parameters. Do not think that a company with a cheaper service package is dumping in order to get an order from you at any cost. In most cases, it turns out that she simply has no experience in organizing large office moves and, as a result, planning and accurately budgeting such projects.
Final Thoughts
Choosing a reliable moving company in Boston is the key to a successful and safe office move. Companies with a good reputation, transparent prices, and experience working with corporate clients will help minimize risks and ensure prompt transportation of all office supplies. If you are looking for a reliable company for moving, we recommend paying attention to Paradise Moving & Storage Inc.
