coworking space

The Valley has dozens coworking spaces, including CO+HOOTS in Phoenix. (Photo by Erica Apodaca/Cronkite News)

August 21, 2021

Eric Shepperd

10 best coworking software to manage office spaces

The demand for coworking spaces has skyrocketed in recent years due to the worldwide pandemic as companies are betting on hybrid working models that combine work from home and office as in when required. The already growing industry with more than a million customers has twice the number of users in 2021 with more than 20,000 coworking spaces available all over the world. These numbers could give you a fair idea of not only the success you might achieve in this field but also the competition you might face as a coworking space.

Managing a coworking space is no easy feat. You need to assure customer satisfaction by promptly providing your best services ranging from IT support to visitor management and much more. Even highly functional companies have slip-ups when they follow manual management. After all, to err is human. These slip-ups can be avoided if one chooses to follow virtual/automated management instead with the help of a coworking management software.

Coworking software built specifically for such management can help reduce the probability of overlooking details by a significant margin, thus increasing your productivity and customer satisfaction rate.

Listed below are the best coworking software, according to our survey.

1. Engage

Engage is an advanced coworking management software that aims to convert every coworking space into a technology-enabled coworking center. Engage manages every aspect of running a coworking centre with various prime features to ensure the highest level of safety for its users. Every problem an employee faces can be solved with a click of a button. Let’s say your employees have a problem with the wifi in the workspace. All they need to do is go to the app, click on the “Network” option and state their issues. The IT employees responsible will immediately start working on it and send them a message once the network issues are fixed. From beginning to end, everything is taken care of without contact, thus ensuring a peaceful and safe workspace. This tool has been identified as both user-friendly and affordable for all coworking spaces as it was built based on a SaaS model.

The visitor management system further establishes the degree of safety provided by making visitor entry and approval contactless as well. Automated billing provided by this coworking software delivers the message regarding your pending payment immediately after it is generated via an email, again being contactless. Social engagement in your coworking community can get a boost with Engage as it provides a forum for your employees to upload posts, relay announcements and connect with their colleagues. Engage provides a 100% white labelled application for you to build yourself as a brand according to your preference.

A unique feature of Engage is that it is the only company globally that provides coworking spaces the ability to set their own taxation rules in the system with regards to their city’s guidelines. Engage also has a built-in E-signature feature with options of typing your signature, drawing it using a mouse/draw-pad, or uploading an image. For hybrid teams, where many employees are in different cities, this e-signature feature proves to be beneficial as they can sign and submit their documents on their devices immediately.

Some other salient features of this coworking software include:

  • Meeting room booking system
  • Touchless visitor management
  • Automated invoicing and billing
  • Custom Web portal and applications
  • Member management
  • Contract management
  • Event management
  • Offers and discounts specifically curated for your members

Engage has 200+ satisfied customers including &Work, Cospaces, Collective CoWorks, Cotribe, and The Grid.

2. CoWorking Ops

CoWorking Ops is a cloud-based software that targets to increase occupancy and manage your operations. The tool is highly flexible and can be customised according to the wishes of the clients. Some of the features of this notable tool include:

  • Automated invoicing and payment collection
  • Conference room booking and management
  • CRM and visitor management
  • Plug and Play compliant integrations
  • Custom applications and websites
  • Business analytics

Some of the trusted clients of CoWorking Ops include SpaceJam CoWorking Offices, Space CoWorking, FISU, and FICCI.

3. Digicuro

Digicuro is a flexible software that manages your CoWorking space and provides free customization according to your needs and interests. Digicuro also provides 100% white labeled applications. They provide multiple features such as:

  • Web Dashboard
  • Branded iOS and Android applications
  • Automated invoice generation and payment collection
  • Visitor management that includes virtual tours
  • Conference room allocation and management
  • Advanced analytics solution

Digicuro has a wide customer base, some of which include The Board Room CoWorking, Office Beanz, In.Cube, and UpStart.

4. Brskly

Brskly is a well-balanced coworking software that helps users eliminate the need for manual operations. Brskly is an all-rounded tool that also provides customised web development services. The features of this software include:

  • Automated invoicing and billing
  • CRM and visitor management
  • Single integrated web portal
  • IoT and smart sensor solutions
  • Business analytics
  • Conference room allocation and management

Brskly has clients in Delhi Co, Hub and Oak, Chartered CoWorks, and Cubicles Business Centre.

5. Officernd

Officernd is a flexible working space management system that helps clients simplify their day-to-day tasks in the shortest time possible. This software offers various automated services and resources to help you manage your coworking space to its full potential. Some of its enticing features include:

  • Room booking and management
  • Multiple location management
  • Invoicing and billing
  • Administration
  • CRM
  • Management of maintenance issues

Officernd has provided its services to multiple spaces such as TechHub, Generator, Dreamplex, and FirmSpace

6. Nexudus

Nexudus is a white-label platform that helps manage coworking and flexible spaces. Nexudus has a special policy that offers free registration for five active members which will increase according to the increase in members. This provides a more or less ideal situation for newly created coworking spaces. Nexudus has many functional features, some of which include:

  • Booking and meeting room management
  • Visitor management
  • Floor plans with locations of available desks and offices
  • Proposal and document templates
  • CRM
  • Automated invoice and billing

Nexudus worked with multiple coworking spaces including Nomad Works, Le Tank, Neue House, and FORA.

7. Coworkify

Coworkify is a flexible workspace management system that focuses on simplicity and affordability to ensure a good user interface. It provides all the basic features required for a coworking space to function and nothing more. Some of its simple and efficient features are:

  • Meeting room bookings
  • Automated invoicing and payment
  • Membership plans
  • CRM

Coworkify has many clients all over the world including Yahoo, The Huffington Post, Forbes, and Business Insider.

8. Cobot

Cobot is a management software for coworking and flexible spaces available in 10 different languages. Cobot works on the principle of helping coworking spaces with their everyday tasks and making management easier. Cobot has flexible plans for your management regardless of the size of your space. Whether you have a single office space or multiple large coworking centers, it provides the same features which include:

  • White label customization
  • Meeting room booking and management
  • Software integrations
  • Invoicing
  • Automated door lock and access solutions
  • Business analytics

Cobot has been used by spaces of all sizes including Juggle Hub, Die Diele, Betahaus, and Indy Hall.

9. Optix

Optix is a coworking management software that connects your users with the resources and services that your workplace provides. The optix platform seamlessly manages your workspace by offering various features in its white labelled application that include:

  • Room and desk booking
  • CRM
  • Multi-location management
  • Automated invoicing and payments
  • Application integration

Optix has provided its services to multiple brands including ThriveCo, Flockd, and The Cloud Room.

10. Nadine

Nadine is an open-source community building and member management platform that aims to help manage your coworking space. Unlike the rest of the software, Nadine does not provide access control, automated invoice, billing, or business analytics. Some of the features that it does possess are:

  • Member MGMT
  • CRM
  • Visitor Management
  • Free trials

Nadine is suitable for clients who prefer to control where the data is stored and how it is distributed.

That’s it, folks! As we’ve come to an end, we hope this article helps you in choosing the right fit for your coworking space. Sign up for a demo with Engage apps or start a free trial to experience everything they have to offer!