Boasting sunshine, picturesque desert terrain, and a thriving economy, Arizona is an ideal destination for work or business. However, opportunity often comes with responsibility – specifically when it comes to navigating the often complex world of employment law.
The Arizona Minimum Wage Act, Arizona Civil Rights Act, and the Arizona Employment Protection act are examples of state-specific regulations that, while important for everyone to follow, can prove difficult to comply with.
Small businesses and non-profits are especially at risk of straying from legal compliance due to the lack of resources or personnel needed for proper management. This is where an HRIS system can come to the rescue.
What is an HRIS?
HRIS stands for Human Resources Information System. These software solutions enable businesses to manage their HR tasks and processes electronically, such as hiring and onboarding, payroll and benefits administration, employee performance tracking, and compliance reporting.
As such, an HRIS system helps employers streamline operations, cut costs, and reduce the time spent on manual tasks. It also makes it much easier to stay up-to-date on the latest Arizona employment laws as they can be regularly updated with new legislation while ensuring that the necessary compliance documentation is on hand.
HRIS systems vary considerably, from cloud-based to onsite solutions. Depending on what you need, your HRIS system can be tailored to your specific requirements and can even be integrated with other existing systems.
Why is Compliance with Arizona Employment Laws Important?
Compliance with Arizona employment laws is critical for businesses of all sizes. Failing to abide by Arizona’s laws can lead to hefty fines, costly legal fees, and a damaged reputation. The most important employment regulations in the state include:
- The Arizona Minimum Wage Act
- The Arizona Employment Protection Act
- The Arizona Workers’ Compensation Act
- The Arizona Civil Rights Act (ACRA)
How an HRIS Help with Compliance
HRIS systems can be used to help businesses comply with Arizona employment laws in a number of ways, including:
Automated tracking of hours worked, overtime, and other compensation-related information
By using an HRIS system, employers can accurately monitor employees’ hours worked, overtime pay, and other compensation-related data without having to rely on manual input. Not only is this more efficient but it also drastically reduces the chance of any errors while complying with all applicable wage and hour laws.
Accurate and up-to-date recordkeeping
An HRIS system is the perfect way for businesses to ensure that all employee records are accurate and up-to-date, from personal information to past job experiences and training courses. Accurate record-keeping is essential for compliance with many employment laws, including anti-discrimination laws and recordkeeping requirements.
Notification of important deadlines and requirements
An HRIS system can be programmed to provide automatic reminders of important deadlines, such as the deadline for filing tax forms or the deadline for completing employee training. This can help businesses avoid costly fines and other penalties for failure to comply with laws. This system also provides helpful resources that you can use to make sure your system is properly implemented and up-to-date with the latest Arizona employment laws.
Compliance reporting and audit trail
An HRIS system can generate compliance reports and maintain an audit trail of all changes made to employee records. This can be particularly useful in the event of an audit or legal dispute. In addition to these compliance-related benefits, an HRIS system can also help businesses improve communication with employees, streamline HR processes, and enhance data security and privacy.
Choosing the Right HRIS for Your Business
The process of selecting the suitable HRIS system for your business may seem daunting, however, it doesn’t need to be. Through conducting research and following a set plan, you can identify a system that meets all of your requirements while also helping you adhere to Arizona’s employment regulations. Here are some quick tips to get you started:
Design a project plan
An HRIS implementation project plan template can help you define your project scope, timeline, and budget. This will help guarantee that the process is completed in a timely manner and all essential steps are taken to ensure the system’s successful implementation.
Identify your requirements
Make sure you have a clear understanding of your business’s needs and the features that you require from an HRIS system. Utilizing this process will enable you to refine your selection of potential vendors and select the system that best fulfils both your budget requirements as well as your needs.
Research vendors
Once you have identified what your needs and goals are, begin to research which HRIS is most suitable for your business. Ask questions about pricing, product features, customer service, implementation process, and other factors that can affect your decision.
Conclusion
Navigating the complex web of Arizona employment laws can be a challenging task for businesses of all sizes. However, investing in an HRIS system can make compliance easier and help reduce legal risks.
Not only will these solutions help to streamline HR tasks, meet compliance requisites, and keep records up-to-date; but they can also make it easier for you to provide exemplary customer service and give your employees a better experience. And the best part? You’ll be saving time that would have been spent on mundane duties so you can focus on what really matters in your business.
