Hiring the right employees is essential to your company’s success. However, your organization’s onboarding process impacts how new hires integrate with your company and perform their jobs. 

An efficient onboarding process ensures your new hires have the tools and resources to succeed. Understanding the onboarding process and using a cloud HR onboarding solution can help streamline your procedures and create a positive experience for your new hires.

The HR Onboarding Process

When an organization brings a new employee on board, a structured onboarding process is critical to ensure that the employee can quickly acclimate to the new environment. It helps new hires build relationships with colleagues and become productive in their role.

Efficient HR onboarding sets the foundation for new hires’ success and can improve retention by nearly 82%. It also increases productivity and profitability, improving your company’s bottom line and creating a better workplace for all employees. 

The entire process typically lasts about 12 months and involves the following:

● Preboarding

Many organizations begin the onboarding process after an interviewee accepts a job offer but before their first day on the job. This preboarding process is often used to help transition employees into the company culture. 

It may include strategies like inviting the employee for a tour of the facility, mailing a care package with branded promotional items, or sending the employee an information package of company literature. 

● Orientation

New-hire orientation is an introduction to the organization’s structure, policies, and mandatory training. Information overload can be challenging for new employees, so completing orientation over several days is best. It involves reviewing the employee handbook, completing paperwork, and learning administrative procedures. 

● Initial Training and Education

It’s crucial for HR to provide training and education to new hires for the first several months to help them acclimate to the company culture and their role within the organization. Provide information about your company’s history and values, and educate new hires on policies, benefits, and expectations.

Also, consider implementing a mentoring or buddy program to help new hires see these values in action and ensure a smooth transition into the organization. 

● Ongoing Support and Reboarding

Ongoing support and reboarding are critical components of a successful onboarding process. Ongoing support beyond the first week can help new employees feel supported, connected, and confident in their roles. It can include regular check-ins, feedback sessions, and additional training. 

Reboarding can help employees who have been away from the company, whether for a sabbatical or a period of remote work, to reacclimate and feel valued. 

Best Practices for HR Onboarding

When onboarding new hires at your company, use best practices for the process. Consider the following tips for successful onboarding at your organization:

● Set expectations. Outline job responsibilities, company policies, and culture to ensure new employees know what is expected of them. Establish clear communication and keep new employees informed during the onboarding process.

● Use technology and automation. Streamline the onboarding process using technology and automation to reduce paperwork and track progress. Digital tools let you speed up paperwork collection by 8 times and provide the ability to onboard remotely for added convenience. 

Implement Fast, Efficient Onboarding For Your Organization

Streamline your company’s onboarding process by implementing best practices, like good communication, efficient document collection with digital HR onboarding solutions, and ongoing support. With the right approach, you can help all new hires get off to a strong start, attracting and retaining quality talent for your business.